$24 Hr. + (depending on experience)
Full-Time, Direct Hire
Administrative Assistant (Contract Administration)
BID PHASE – Review Reed reports. Perform initial spec review. Transmit pertinent project information to vendors. Prepare cover letter for proposals. Qualify bidders list. Collect proposals and pricing from vendors. Prepare bid file for sales.
ORDER ENTRY- Solicit profit work-up sheet from sales. Review purchase orders for dollar value and scope accuracy to vendors. Transmit purchase order to vendors. Review terms and conditions for buy/resell orders. Acknowledge purchase order. Enter order on the Quickbase order management system. Create electronic job file on the public file. Prepare submittals for buy/resell orders. Project initial dates for submittals and shipments based on lead-times quoted by vendors and job requirements.
PROJECT MANAGEMENT – Support customers and principals by coordinating communication and transmitting required documentation (submittals) between customer and vendor. Monitor project status for customer requirements and adjust shipment projections in accordance with factory schedules. Assist in resolution of any issues. Generate billings. Project Management experience definitely a plus.
GENERAL DUTIES – Literature. Data Base Updates.
Computer skills. Customer service skills. Strong attention to detail and organization skills. Professional communication skills both oral and written. Ability to work under minimal supervision.
401K, Medical, Paid Time Off, Holidays